This website is run by Llanteg Village Hall Committee,
Registered Charity number 518213
Llanteg Village Hall Meetings
Next meeting -
Wed 11th August - 8pm
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Hall Fundraiser
There is also a search engine that can be used at
You just need to go to the web page and set up an account for yourself and then you can use the site. |
Village Community Computer and Internet
We have now ceased to have internet access in the Hall.
The computer is still available for use, with a printer.
This situation will be kept under revue and can be amended if we have computer classes back at the Hall.
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Contents
Committee Members
Committee Meeting 23rd June 2010
Committee Meeting 24th March 2010
Committee Meeting 3rd February 2010
A.G.M. Report 18th January 2010
Committee Meeting 18th January 2010
Committee Meeting 2nd November 2009
Committee Meeting 8th September 2009
Committee Meeting - 7th July 2009
Committee Meeting - 13th May 2009
Committee Meeting - 6th April 2009
Committee Meeting - 2nd March 2009
A.G.M. Report 26th January 2009
Committee Meeting - 26th January 2009
Open House Afternoons 2008
Llanteg Hall - Diamond Anniversary - 2008
Report of Meeting held on 5th December 2008
Report of Meeting held on 28th April 2008
Report of Meeting held on 3rd March 2008
Report of Meeting held on 28th January 2008
Internet Access at Hall from 23rd January 2008
Senior Citizen's Christmas Party - 2007
A.G.M. Report November 2007
New Computer 2007
New Hall Sign 2007
Llanteg News - Website Launched |
Committee
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Chairman
Secretary
Minutes Secretary
Treasurer
100 Club Organiser
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John Lewis-Tunster, Beech Lea, Trelessy Lane |
01834 831395 |
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Publicity/Newsletter/Website
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Most information from the Committee meetings is added below. We do not always include all the financial details discussed.
A committee meeting was held on 23rd June 2010.
Present
Roy James, Sue James, John Lewis-Tunster, Neville Ruff, Ruth Webb, Andy Webb
Apologies
Ruth Roberts, Wendy Jones, Jill Chatwin, Tony Brinsden, Arwyn Owen
Matters arising
100 Club – We should have 51 members again this year (2010/11), of whom 28 currently pay by Standing Order. £300 can now be transferred from the 100 Club account to the Village Hall account for the year 2009/10. All of the prize cheques raised during 2009/10 have now been cashed. A draw was made and the winners were as follows: 1st prize £25 Alan and Carol Mason (No. 2), 2nd prize £15 Roger Harries (No. 29), and 3rd prize £10) Darren James (No. 3). The cheques have been delivered.
Car park fence – Roy and Sue visited the Planning Department at Pembrokeshire County Council (PCC) to show them the artist’s impression of the proposed wall which was painted by Nigel Griffiths’ great aunt. They have filled out the pre-planning assessment forms and received a letter on 31st March 2010, saying that this plan was being considered. Despite repeated attempts by Roy to get a written reply from the Planning Department as to whether or not our proposed wall (1 metre in height) will need planning permission, no response has yet been received. Keith Coombe in the Council’s Regeneration Team is interested in giving us a grant for enhancement and Roy will ensure that the design of our planned wall will meet the criteria for this funding, e.g. to provide seating, an interpretation board, plantings etc. It was suggested that the Griffiths be asked to quote for constructing the wall. The Council has said that if we can prove that we have tried to obtain three quotes but only get one, they will consider it. Sue will ask SignSpeed to quote for the information board.
Financial situation – Nigel and Dave Griffiths have very kindly donated £300 to the Hall, and £300 (for 2009/10) can now be transferred from the 100 Club.
Village Newsletter and Website – The Newsletter went out on time. Jonathan Roberts is modernising our website to improve its appearance, provide a search facility and make it easier to load pictures. The charity discount was only available for the initial hosting fee so we will not be able to claim it this time. Jonathan has costed various packages and has suggested one at £42.02 for 2 years (about £1.75/month). Given that Amroth Community Council has paid for Amroth’s village website, Sue will write to them to ask if they will pay for the hosting fee and Jonathan’s time.
Fire Safety Risk Assessment – Sue will give Andy a plan of the Hall and information such as the date when it was built and materials used in the construction. In order to conform to the rules, we should do some sort of fire training, so members of the committee and all regular users of the Hall are made aware of the fire instructions. A set of instructions and procedures to be followed in case of fire will be displayed for “casual” users and their attention will be drawn to these when they rent the Hall.
Cavity Wall Insulation – Grants are available and Roy is investigating these
Oil Consumption – We will continue to monitor this. Cavity wall insulation could well reduce it.
Forthcoming Events
Saturday 7th August, from 5 pm – Llanteg Community Association BYO Barbecue at the Old School Garden, Llanteg. Bring your own food and drink – some barbecues will be provided.
Saturday 12th September – Llanteg Community Association walk 2pm. Meet by the flag pole at Amroth for a walk to Saundersfoot on the beach, and back to Amroth via the tunnels and Wiseman’s Bridge. The walk will be led by Kiri Howell, the National Park Community Ranger. All are welcome and please bring your friends and family.
Saturday 18th September, musical production with professional actors in Llanteg Village Hall. Admission by ticket only - £5 each, available from John Lewis-Tunster.
December - Carol Service and Tea in Llanteg Village Hall. Date to be arranged.
Correspondence
1) A letter has been received from another company which offers insurance for village halls.
2) A letter was received from Jo Raymond, asking if it would be possible for her to use the village hall car park to sell doughnuts from her trailer. Reluctantly, it was decided to refuse her request because of concerns about traffic either stopping on the man road or vehicles (particularly heavy ones) using the car park.
Any Other Business
Hole in Hall Car Park – Dŵr Cymru diagnosed that this was caused by a water leak from the supply pipe to the Hall. They fixed this very promptly but, despite several requests from Andy, they have so far not contacted him to explain exactly what they did to cure the leak. Andy wrote to the Head of Consumer Relations on 14th June to compliment the company on their prompt action but that, as the Village Hall is used by the public, we need to be told exactly what was done to rectify the problem. A reply has not yet been received.
Paper Bank –Roy has asked Paul Watkins (Environmental Manager at PCC) to remove the paper bank because of concerns about heavy vehicles using the Hall car park after the hole appearing in it, and also there is an overhead line at the bottom end. However, Mr Watkins said that they would prefer to leave it in place because, apparently, about 12 tons of papers are collected there annually and that if we keep it, they would be prepared to pay something towards the cost of the proposed new wall.
Kitchen Improvements – All the paperwork has now been sent to PAVS.
Mr Hughes (Papers) – Because of the fine weather, Mr Hughes has not used the Hall for his papers for two weeks.
NEXT MEETING: WEDNESDAY 11TH AUGUST AT 8 PM
Meeting held on 24th March 2010
Present
Roy James, Sue James, John Lewis-Tunster, Jill Chatwin, Ruth Webb, Andy Webb
Apologies
Ruth Roberts, Wendy Jones
The minutes of the last meeting were read and confirmed.
Matters arising
Madeline Cole – The Llanteg Village Hall Committee and Llanteg Community Association would both like to have a memorial to Madeline to acknowledge the many ways in which she contributed to the life of the village. Various suggestions were made, including a bench for the Old School Garden and a tree (possibly a flowering cherry). The growing conditions for a tree would probably be better at the Old School Garden than at the Claypits, where the soil is very wet. Jill said that the children would like to do something, such as renovate the willow wigwam that was made in one of the workshops and perhaps grow something up it. We will discuss the ideas with Bob.
Church closure – Nothing new to report. The Church authorities will not permit the memorial plaques in the stonework of the walls to be removed unless and until the building is demolished. However, none of these are war memorials. The list of those who served in World War II is in the Hall.
100 Club – The winners of the 100 Club draw that was held at the Llanteg History Society meeting on 16th February 2010 were as follows: 1stprize £25 Owen Brinsden (No. 45), 2nd prize £15 Badgers Bowls (no. 90), and 3rd prize £10 Alan and Carol Mason (No. 2). The cheques have been delivered.
The last draw of this financial year was done and the winners were: 1st prize £25 Megan Brinsden (No. 36), 2nd prize £15 Andrew Mason (No. 37), and 3rd prize £10 Ann Newman (No. 15).
Car park fence – Sue has sent the photographs, drawings and plans for the proposed wall to the Planning Department because Alex Allinson from Pembrokeshire County Council must have written confirmation from the Planning Department that we do not need planning permission to erect this. When he has received this confirmation, we will need three quotations for the work and Alex will then visit the site to see if it is eligible for a grant. His emphasis is very much on enhancement rather than just replacing a broken fence, which we believe would be the case because the wall would match the appearance of the Hall and an information board on the history of the village would be included.
Kitchen alterations – We will not be able to submit all the appropriate paperwork to PAVS by the due date, so the Grants Department have asked Sue to send an explanatory email with a possible date by which it will all be available. Sue ask the Griffiths to finish the paperwork as soon as possible.
Village Newsletter – The closing date for contributions for the next issue is15th April. Ruth has had £200 for advertisements.
Fire alarm – We have three break-glass alarms and an indicator pad in the Hall, so it seems that we already comply with the relevant sections on p. 52 and 53 of the Regulatory Reform (Fire Safety) Order 2005. It was agreed that, in addition, it would be sensible to have a smoke alarm in the kitchen and one in the boiler room and Roy will do this. It was also agreed that we should carry out a Fire Safety Risk Assessment and write up the results and Andy agreed to be in charge of this. Ruth Roberts had found an example of one produced by Horsley village Hall on the internet.
Fund Raising – It was suggested that we should hold another Quiz and Bingo evening after the success of the one held by the Community Association. We will advertise the fact that people can bring their own drinks and that supper will be provided.
Forthcoming Events
The following events have been organised by the Community Association:
Monday 3rd May, Community Association walk 2pm – approx 4pm. A circular route of 2 to 3 miles, starting at the iron works car park in Stepaside and led by Kiri Howell, the National Park Community Ranger. All are welcome and please bring your friends and family.
Saturday 3rd July and Saturday 7th August, BYO Barbecues at the Old School Garden, Llanteg. Bring your own food and drink – some barbecues will be provided.
Correspondence
Rates – Pembrokeshire County Council has told us that the Hall is still zero rated.
Any Other Business
Cavity wall insulation – Grants are available for community groups and Roy will find out more about these. The older part of the Hall probably has no cavity wall insulation and we need more loft insulation.
Oil Consumption – We need to reduce our oil consumption; the last tank full lasted only two months. There is no obvious leak from the tank but we need to check the level periodically to make sure that oil is not being taken.
NEXT MEETING: WEDNESDAY 23RD JUNE AT 8 PM
A committee meeting was held on 3rd February 2010.
Present
Roy James, Sue James, Tony Brinsden, John Lewis-Tunster, Jill Chatwin, Neville Ruff, Arwyn Owen, Ruth Webb, Andy Webb
Apologies
Mollie James, Ruth Roberts, Wendy Jones
The minutes of the last meeting were read and confirmed.
Matters arising
Madeline Cole – Roy expressed everyone’s sadness at Madeline’s death. He paid tribute to the many ways in which she had contributed to the village as a member of the Village Hall Committee, the Community Association and Amroth Community Council. It was suggested that we should have a memorial to her in the village and members were asked for ideas for this for the next meeting. We can then discuss these with Bob.
100 Club – The winners of the 100 Club draw that was held at the Llanteg History Society meeting on 19th January 2010 were as follows: 1st prize £25 Winifred Tunster (No. 43), 2nd prize £15 Ruth Webb (no. 10), and 3rd prize £10 Oliver Furneaux (No. 64). The cheques have been delivered by hand. The replacement cheque for Lyn Jordan was posted to her, c/o West Llanteg, about three weeks after the September 2009 draw had been made. Roy contacted James Smart to find out if Lyn had received it but has not had a reply from him. It was decided not to pursue this any further.
Car park fence – Nigel Griffiths’ great aunt has done some lovely watercolour pictures which show what the Hall car park would look like with the suggested wall. These will enable Alex Allinson from Pembrokeshire County Council to decide if it meets the criteria for a grant under the Community Enhancement Scheme. An information board could be included if we are able to obtain funding for this, although public funds will be tight until 2012.
Fire alarm – Ruth Webb and Sue will ask Red Roses Village Hall and Amroth Parish Hall about their fire alarm systems and we can then decide if we need to modify our own system.
Correspondence
Craft Classes – The person who runs these is unwell at present but it is hoped that the classes will re-start in the Summer Term.
General Election – A letter has been received from Pembrokeshire County Council asking if they can book the Hall provisionally for the General Election on 6th May 2010. Sue will acknowledge this.
Any Other Business
In response to Andy’s request, it was agreed that he could move money from the Building Society account to the current account as and when necessary.
NEXT MEETING WEDNESDAY 24TH MARCH AT 8 PM
ANNUAL GENERAL MEETING
18th January 2010
Present
Neville Ruff, Sue James, Arwyn Owen, Ruth Webb, Andy Webb.
Apologies
Roy James, Tony Brinsden, Madeline Cole, John Lewis-Tunster, Ruth Roberts, Wendy Jones.
Minutes of Previous AGM
These were read and confirmed.
Treasurer’s Report
Andy Webb presented his report and Statement of Accounts for the year ending 31st October 2009 and copies were handed round.
Income – Excluding the grant, our income is down on last year. Val Rushton (Lighter Life) no longer uses the Hall so our lettings income has dropped from last year. Lettings from other users and income from other sources have increased since last year but we cannot expect to have the comfortable surplus of income over expenditure that we have had in recent years. However, we have a substantial sum in our Alliance & Leicester building society account.
Lettings are by far our greatest source of income and we need to ensure that we keep our current customers happy and encourage new users.
Expenditure – Most costs have, predictably, increased in the past year. We spent less on heating oil but at last year end, we had just had an expensive tank full whereas at this year end, the tank was almost empty. Now that Val Rushton no longer uses the Hall, it is likely that the oil consumption for the heating will fall.
Considerable work has been carried out to repair and improve the electrical systems in the Hall.
The BT telephone line and Broadband were hardly used once the computer classes had finished so we have not renewed these contracts. However, they could be reactivated in the future if required.
A large factor in the increased expenditure was the purchase of ten new tables. These are light enough to carry easily, thus making it easier for Hall users to set them up and put them away. Also, they are stored in the Back Room rather than on the stage. This has enabled the size of the stage to be reduced so the bowls clubs now have a little more space in the Main Hall.
Newsletter and Website – Ruth Roberts has managed to reduce the cost of producing the Newsletter since last year as well as taking in over 50% more advertising revenue. She has also produced an impressive website which makes many more people aware of our facilities and functions than in the past.
100 Club – John Lewis-Tunster has signed up more members, resulting in a welcome payment of £318 into Hall funds.
Donations – The Badgers Bowls Club made their usual kind donation towards the cost of the Senior Citizens’ Party.
Chairman’s Report
Roy began by apologising for being unable to attend the meeting.
He thanked our Treasurer for his report and for his hard work over the past year and hoped that Andy would continue in this role. Roy also thanked Sue for all the hard work that she does as Secretary on behalf of the Committee.
In addition, Roy thanked Ruth Webb as the Minutes Secretary and Ruth Roberts, our Publicity Officer, for all her fine work and good ideas. The exceptional work that she has put into the village website and newsletter has made them an inspiration to other communities.
Roy then thanked John Lewis-Tunster for ensuring that the 100 Club continues to flourish because this is an important source of income for the Hall. It is directly due to John’s efforts that the 100 Club membership has increased this past year.
The Treasurer’s Report showed that the lettings income is down on the previous two years, mainly due to the loss of income from Val Rushton (Lighter Life).
The cost of property maintenance and the new tables made a serious dent in our funds but we were able to obtain a grant for the kitchen improvements. Roy thanked the Badgers Bowls and Llanteg Bowls Clubs for their generous donations towards the new tables.
The kitchen and stage modifications have been completed and Roy thanked Nigel and Dave Griffiths for the manner in which they carried out this work without interruption to Hall users.
The combined Carol Service/Christmas Party was well supported and looks to be a winning combination for future years.
Over the past year, the Hall has been used for Craft Courses, meetings of the Community Council, Community Association and the History Society, and for birthday parties. Each brought their challenges, particularly one birthday party that was advertised on Facebook and turned into a rave! The Hall could not survive without reliable and faithful support and Roy thanked the Llanteg and Badgers Short Mat Bowls Clubs, the History Society and the Mothers’ Union for their continuing support.
Nevertheless, we must continue to promote the use of the Hall, within and outside this community in order to finance improvements to the structure and facilities that we provide here because this will make it more attractive to a wider audience.
Roy expressed his appreciation for all the Committee’s efforts over the past year.
Finally, with sadness, he reported that Mrs Margaret Carter of Heatherland, Llanteg, had passed away recently. She had been a member of the Parochial Church Council and had supported the Hall for many years.
Election of Committee
The following Officers were elected:
Chairman – Roy James
Secretary – Sue James
Treasurer – Andy Webb
Ruth Roberts agreed to continue as Publicity Officer, running the village website and compiling the Newsletter.
Ruth Webb agreed to continue as Minutes Secretary.
All the members present agreed to stay on the Committee, as have Tony Brinsden and Wendy Jones. Sue will ask Mollie, Jill and John if they wish to remain on it.
This concluded the AGM
A committee meeting was held on 18th January 2010.
Present
Neville Ruff, Sue James, Arwyn Owen, Ruth Webb, Andy Webb
Apologies
Roy James, Tony Brinsden, Madeline Cole, John Lewis-Tunster, Ruth Roberts, Wendy Jones
The minutes of the last meeting were read and confirmed.
Matters arising:
Church closure – The Glanville war memorial is now displayed in the Hall, Crunwere is now part of Amroth Parish and, as yet, we do not know what will happen to the Church building.
100 Club – The 100 Club Account currently contains £465. There is one outstanding cheque, raised for Lyn Jordan in September 2009 to replace on that had been lost. This will be followed up. Andy will contact John about the next draw.
Car park fence – Nothing to report so far. Neville will ask Nigel Griffiths about the computer simulation and quotation for the proposed wall to replace the existing fence.
Kitchen alterations – These are now finished and everyone is very pleased with the result. The Griffiths are to be complimented on the quality of their work and the fact that they carried out the alterations with great consideration for all the Hall users. Neville will ask them to submit an invoice for the extra work that they have done which was not covered by the original quote. Under the terms of our grant, this must be paid for by the end of March 2010.
Village newsletter – Nothing to report.
Fund Raising – Our table top/car boot sale on Saturday 28th November was very poorly attended and raised £25.50. It was agreed that it would not be worth repeating this.
Electrical Work – The emergency lights are now working properly. Sue will find out details of the alarm system in Amroth Parish Hall and Ruth Webb will do the same for Red Roses Hall.
Remembrance Sunday – The service in the Hall on Sunday 8th November was attended by 15 people.
Carol Service/Tea – This was very well supported by people of all age groups and enjoyed by all who came. The Reverend Sarah Geach conducted a lovely service, Joyce Lewis played the organ and it was good to have a number of children from Tavernspite School involved in it. We hope that the Vicar of Amroth Church might do a similar service this year.
Dŵr Cymru – Dŵr Cymru have tested the water in the Hall after complaints that it sometimes tasted unpleasant. The chlorine levels were not too high and no other problems were found. A note was circulated with the last Newsletter, asking people to contact Sue if they had had any problems with the water at home.
Forthcoming Events
Quiz and Bingo Evening – Saturday 20th/ 27th February, 7.30 pm, to raise funds for Llanteg Community Association.
Correspondence
The Pembrokeshire County Council Inspector is satisfied that we are complying with the Licensing Act 2003.
NEXT MEETING WEDNESDAY 3RD FEBRUARY AT 8 PM
Report of Meeting on 2nd November 2009
Present
Roy James, Sue James, Tony Brinsden, Ruth Webb, Andy Webb
Apologies
Neville Ruff, Madeline Cole, John Lewis-Tunster, Jill Chatwin, Ruth Roberts
Church closure – The offer of the Church organ has been accepted. The Glanville war memorial from the Church will be displayed in the Hall.
100 Club – It was proposed that, in future, the winners’ cheques should be posted as soon as possible after the draws, together with a compliments slip, and a proof of posting be obtained from the Post Office. John already handles the burden of administering the 100 Club, so Andy offered to take on the task of sending out the cheques. Andy drew the following winning numbers during the meeting: No. 35 (Stephen F Vale) £25, No.29 (Roger Harries) £15 and No. 56 (Ronnie Glanville) £10.
Car park fence – Nigel Griffiths, the builder, is hoping to obtain a computer simulation of the proposed wall to replace the current fence. This will show the structure of the wall which includes a curved seat and information board on the inner (car park) side of the wall. It will give Alex Allison from Pembrokeshire County Council a better idea of the appearance of the finished structure, so that he can then decide if it meets the criteria for a grant under the Community Enhancement Scheme.
When the fence is replaced, the paper bank will have to go because we do not want the new wall to be damaged during removal and replacement of the containers. The presence of a paper bank in the village is less important now that newspapers etc can be recycled via the Orange Bag scheme.
Kitchen alterations – Nigel and Dave Griffiths hope to start the first stage of the work (making the new access into the kitchen and resulting modifications to the ladies’ toilet) in the next few weeks. The rest of the work will be done later.
Finance - Andy has analysed the receipts and payments in detail and will present these at the AGM.
Village newsletter – This will go to the printers when the names of the latest 100 Club winners have been added.
Hall tables – These have now been delivered. One was damaged when received but has now been replaced.
Clothing bank – We will not be having a clothing bank in the village. The Trunk Roads Department did not regard the area near the Folly Cross as suitable and Tony stated that the Hall car park is not suitable either.
Fund Raising – Table Top/Car Boot Sale – Saturday 28th November. This will be advertised in the Newsletter and on the village website. Sue will contact Radio Pembrokeshire and will ask Ruth Roberts if she will design a poster that can be displayed around the village and at the Carew Sunday Market.
Forthcoming events in the Hall
Remembrance Sunday – Sunday 8th November. John and Ruth Webb will be in the Hall in the morning.
Carol Service/Tea – Sunday 6th December, 2.30 pm. Joyce Lewis will play the organ for us. Some of the children from Tavernspite School may also contribute. Sue will liaise with Rev. Sarah Geach regarding the service and will ask Committee members if they would please provide food etc in the same way as for the Senior Citizens’ Party in the past.
Correspondence
Council Valuation Office – A letter has been received, stating that the rateable value of the Hall is £2000. In a phone call to the Office, Sue was told that they thought that we should still be entitled to charitable relief.
Dŵr Cymru– After complaints that the water in the Hall sometimes tastes unpleasant, Dŵr Cymru will come on Thursday to take samples for testing.
Letters of thanks – Sue will write to the Badgers and Llanteg Short Mat Bowls Clubs to thank them for their contributions towards the new tables.
Any other business
1) Roy will inquire as to whether we can claim VAT back as the Hall is a registered charity.
2) A car with an out-of-date tax disc had been parked in the Hall car park for three weeks or so. This was reported to the Police who said that it was registered to someone in Llanteg but that, because the car park is private property, they were unable to remove it. The car has now gone.
NEXT MEETING AND AGM: MONDAY 18TH JANUARY 2010 AT 7.30 PM
Report of meeting held on 8th September 2009
Church closure – Everything has now been cleared from Crunwere Church and the insurance company has inspected it. As yet, there has been no official notification that Crunwere Parish has been passed to the Amroth group, but more information may be available after the Parochial Church Council meeting on 23rd September 2009. Rev. Sarah Geach will continue to look after our parish matters until all the paperwork and accounts have been completed. Crunwere Parish is no longer liable for this year’s quota.
The Glanville war memorial has been removed from the Church and will be put up in the Hall, hopefully before Remembrance Sunday. The pews and some other items have been sold to individuals and it is hoped that the money from these will stay in the Parish. The gardening equipment from the Church has been donated to the Community Association. Most of the items from the Church that were in the Hall have now gone. Mrs Eirwen Davies wishes the organ to be donated to the Hall. The diocesan banner will stay in the Hall and the Mothers’ Union banner has gone to Begelly.
100 Club – Three new members have joined, taking the total to 54. The winners of the draw at the Ludchurch Horticultural and Craft Show on 7th August were: Audrey James (No. 13) £25, Andrew Mason (No. 37) £15, and Badgers Bowls (No. 90) £10. Lynne Jordan won £15 more than a year ago but the cheque had gone astray and had never been cashed. A replacement cheque has now been sent to her.
Car park fence – Nigel and Dave Griffiths are aware of the visibility problems caused by the current fence. They have suggested that a rendered block work wall could be built, with natural stone-faced pillars positioned at intervals along it. There could be a seat and information board on the inner (car park) side of the wall. They will draw up a costed plan which we can submit to Alex Allison from Pembrokeshire County Council, who will then decide if it meets the criteria for a grant under the Community Enhancement Scheme.
Village newsletter –Contributions for the next issue should be sent to Ruth Roberts by 15th October and the Newsletter should be ready for distribution by mid-November.
Hall tables – Members examined two different designs of lightweight folding table: one from Sandler (as used in Amroth Parish Hall), and one from Gopak (used in Whitland Town Hall, Bloomfield Centre in Narberth and in other such venues). Both had the same dimensions and very similar weights. The Sandler table had a better appearance but, after only a short time, was already showing signs of damage on the corners of the plastic top. The Gopak table had stood up well to several years of use. It had an aluminium strip around the edge of the table top and the corners were rounded and reinforced with tough plastic. It was therefore agreed that Andy should order 10 Gopak tables (colour Saxon Oak) from the Church Buying Group, (the cheapest supplier that Andy had found on the internet) at a cost of £1017.02, including VAT and delivery. The Badgers Bowls Club has very generously offered to pay £400 towards the cost of these tables and Peter John from Carew has offered to buy and collect all our old large tables for £100. Llanteg Bowls Club will also be approached about the possibility of a contribution. We will keep all the old small tables in the Back Room and have the option of ordering more Gopak tables in the future if we need to.
It was agreed that the stage should be altered by the Badgers Bowls Club as they requested (see Minutes for the meeting held on 7th July 2009).They will make good the appearance of the floor which will be exposed when the front sections of the stage are stacked on to the rear sections. The new lightweight tables will be stored on the stage.
Fund Raising – It was decided that we should hold a Table Top Sale in the Hall on Saturday 28th November from 10 am until 2 pm. The charge will be £5 per table (or £5 for anyone who wishes to sell from their car boot in the car park). Refreshments (tea coffee and mince pies) will be on sale. The proceeds will go to the Hall funds.
Forthcoming events in the Hall
Table Top Sale – Saturday 26th September, 10 am to 2 pm to raise money for the Parish.
Craft Classes – These will begin again on Tuesday 29th September, 10 am-12 noon and 1 pm-3 pm
Llanteg Community Association AGM – Monday 5th October, 7 pm.
Remembrance Sunday – Sunday 8th November. John and Ruth Roberts will be in the Hall in the morning. Rev. Sarah Geach hopes to hold a service in the Hall in the afternoon (time to be arranged).
Table Top Sale – Saturday 28th November, in aid of Hall funds.
Carol Service/Tea – Sunday 6th December, 2.30 pm. Rev. Sarah Geach will conduct the Carol Service. Madeline will approach Paul Rapi (leader of the Greenhill School Orchestra) to ask if any members of the orchestra would like to accompany the carols and provide entertainment during the tea. Some of the children from Tavernspite School may also play the music for one of the carols.
Any other business
Madeline reported that the Llanteg Community Association Walk on Sunday 2nd August was a great success. Kiri Howell (National Park Community Ranger) led the walk through Factory Woods to Amroth. She has been asked if she will do another walk, perhaps in the spring.
NEXT MEETING: MONDAY 2ND NOVEMBER 2009 AT 7.30 PM
Report of Meeting held on 7th July 2009
Present - Sue James, Neville Ruff, Tony Brinsden, Jill Chatwin, Ruth Webb, Andy Webb
Apologies - Roy James, Madeline Cole, Ruth Roberts, John Lewis-Tunster
The minutes of the last meeting were read and confirmed.
Neville Ruff was welcomed to the Committee as the new representative for the Badgers Bowls Club.
Matters arising:
Church closure – The Parish of Crunwere will now be joined with Amroth. The Bishop has not yet decided which artefacts from Crunwere Church will stay in the Hall and which will go to other churches.
100 Club –The first draw of 2009/10 was carried out by Maureen Ebsworth at the Llanteg History Society meeting on 16th June. The winners were: Darren James (No. 3), £25, Eileen Hewitt (No. 20), £15 and Ruth Webb (No. 10), £10. The next draw will be done at the Ludchurch Horticultural and Craft Show on 7th August.
Village website – Ruth Roberts has had to renew the domain name for two more years at a cost of £6.88.
Internet – The contract with BT has now been terminated.
Car park fence – Sue and Roy will get some quotes for the next meeting. Neville will ask the Griffiths to quote for building a wall no higher than one metre, to include an information board explaining the history of the village. The possibility of using stone from the church has been suggested but, even if this could be arranged, it would be unlikely to be feasible in the near future.
Kitchen alterations – The Griffiths are busy for at least the next five weeks. Neville will ask them to ensure that the kitchen alterations are completed by Christmas because our grant expires at the end of March.
Financial situation – The HSBC bank statements are now coming to Andy and the internet access is working well.
Village newsletter – Nothing to report.
Electrical work and window repairs – Mr Brace has now done the electrical work but we have not yet had the bill for this. He will now give us a price for fitting an emergency light in the Back Room and one on the outside of the outer door to that room. Gareth Edwards has reglazed the three opening window units in the Main Hall and has replaced the locks and hinges on them so they will now all open.
Hall tables – The tables in Amroth Parish Hall are 183 x 76 cm and cost £69 + VAT each from a company called Sandler. A moveable carrier for 10 tables costs £215 and delivery for this and 10 tables would be about £150 + VAT. Tony reported that the Consortium price for the Gopak tables is £133 each. Neville said that the Badgers Bowls Club would be prepared to help with the purchase of new tables if, by disposing of the old ones, the stage would be cleared. This would enable them to remove the portable first 3 ft of the stage and stack these sections on the back of the stage in order to give them more room when playing. Neville will discuss the sum of money with the club and will ask Llanteg Bowls Club if they would be prepared to do the same. All present thanked him for this kind offer. Neville suggested that it might be possible to sell the old tables via Russell’s auction at Carew and will ask Russell about this. It was hoped that the table replacement could be in progress by September.
Rental invoices – Hall hirers all seem to be happy with the new charges.
Clothing bank – Nothing to report.
Energy costs – British Gas’s electricity charges were higher than expected, so Roy has negotiated a rate of 9.89p/unit from Swalec, with a quarterly charge of £7.94. It would be cheaper if we paid by Direct Debit.
Fund Raising
a) Jill suggested that, as the Hall is a charity, we could raise money for it when shopping on-line. This is done by first going to www.easyfundraising.org.uk and then following the links from there to 600 or so sites including Amazon, M&S and John Lewis. Each purchase made in this way generates a cashback donation to the cause that you wish to support. For anyone interested in supporting the Hall in this way, details will be given in the next Newsletter and Ruth Roberts will be asked if she will post them on the website.
b) Perhaps we could hold a table top sale in the Hall in the autumn/winter.
Forthcoming events
Village walk – Sunday 2nd August. Kiri Howell (National Park Community Ranger) will lead a village walk for us, starting from the Old School Garden at 11am. We will then walk to Amroth and will leave the Amroth Arms for the return journey at 2pm. People will be able to walk the whole route or just part of it if they wish. Jill has given Ruth Roberts the details for the newspapers.
Ludchurch Horticultural and Craft Show - 7th August. This includes competitions for children and further information is available from Eve Cornthwaite (01834 831242)
Family Day – Saturday 29th August at the Old School Garden. In the afternoon, children will be involved in outdoor activities, such as how to cook potatoes on barbecues etc. The Marros Co-op may be asked to take part. In the evening, there will be a bring-your-own barbecue.
Carol service – Arrangements for a carol service, possibly combined with tea, will be discussed with the Community Association.
Correspondence
Pembrokeshire Community Hall Forum meeting at Little Newcastle Village Hall on 8th September from 7-9.15pm (refreshments at 6.30pm). This is a free event organised by PAVS, covering energy efficiency, fire risk assessments, the Steps Project (which offers many different courses) and funding.
Minibus Match Scheme – Companies which own minibuses will lend them to communities under this scheme but anyone who drives them must have undergone Midas driver training, which is expensive. It was decided not to join this scheme.
Grant application – Sue had received a reply from Lloyds-TSB saying that they had rejected our application for a grant towards the purchase of new tables for the Hall because our charity falls outside their current guidelines.
NEXT MEETING: TUESDAY 8TH SEPTEMBER 2009 AT 7.30 PM
Report of Meeting held on 13th May 2009
Present
Roy James, Sue James, Tony Brinsden, Madeline Cole, Ruth Webb, Andy Webb
Apologies
Ruth Roberts, Hazel Wadey, Jill Chatwin, John Lewis-Tunster
The minutes of the last meeting were read and confirmed.
Matters arising:
Church closure – No further information at present. The Church has paid the £48 owed to the Hall.
100 Club – Seven members have dropped out or may do so, but two new people have joined. All the Standing Orders should have gone through and some of the other payments have been received.
Village website – Nothing to report.
Internet – Sue has cancelled the contract with BT for the telephone line and the internet connection, which will take effect after 28th May 2009. The phone line will remain so there will be no re-connection charge if we decide to use the internet again in the future.
Car park fence – Tony has checked with Pembrokeshire County Council’s Planning Department and we would not need planning permission for a wall or fence that was less than one metre high. However, they would like us to send them a letter, saying that we anticipate doing this. Possible options suggested were a stone or concrete block wall or a substantial wooden fence. Roy will get quotes for these, suggesting possible materials. An information board, explaining the history of the village, could also be included. Sue will contact SignSpeed about this. Alex Allison from Pembrokeshire County Council will be approached about the possibility of a grant under the Community Enhancement Scheme.
Kitchen alterations – The Griffiths’ are busy for at least the next six weeks but will start work when they can.
Village newsletter – Copies were handed out for members to distribute.
Electrical work and window repairs – The electrical work should have been done today but the electrician had an emergency and hopes to be able to do it tomorrow. Madeline will open the Hall for Gareth Edwards to repair the windows.
Hall tables – Ruth Webb and Andy have costed tables with laminate tops (2’3’’ x 6’) and folding aluminium legs. The cheapest price that they could find was on the Gopak website - £82.23/table, with free delivery. Amroth Parish Hall will let Sue know how much they paid for their tables and Tony will check with the Consortium for prices. It was agreed that we should investigate sources of funding for these.
Rental invoices – No complaints have been received about the increased charges. The rental for the bowls clubs and the Mothers’ Union remains the same as before.
Clothing bank – Tony has not yet been able to set up a meeting with Paul Watkins from Pembrokeshire County Council.
Forthcoming events
Mothers’ Union – 23rd May, 3 pm. Fund-raising event for “Send a Cow”.
Ludchurch Horticultural and Craft Show - 7th August. This includes competitions for children and further information is available from Eve Cornthwaite (01834 831242)
Correspondence
Roy and Eileen Deverell have sent a card to thank us for the gifts. Their move to Weymouth went well and they are settling in near their family.
Any other business
Llanteg Community Association – Madeline reported that the Easter Workshops went very well and were attended by about 25 children.
Village walk – Kiri Howell (National Park Community Ranger) will arrange a village walk for us on the afternoon of Sunday 2nd August. The route has yet to be decided and Kiri will discuss this with Ruth Roberts. It may possibly include Trelissey, Amroth and back up through Colby. Planed will be asked to help with publicity.
Family Day – This will be held on Saturday 29th August at the Old School Garden. In the afternoon, children will be involved in outdoor activities, such as how to cook potatoes on barbecues etc. The Marros Co-op may be asked to take part. In the evening, there will be a bring-your-own barbecue.
Fund raising – Suggestions made were a car boot sale in the autumn and/or a concert in the Hall. Members were asked to think of ideas for the next meeting.
NEXT MEETING: TUESDAY 7TH JULY 2009 AT 7.30 PM
Report of Meeting held on 6th April 2009
Present
Hazel Wadey, Ruth Roberts, Roy James, Sue James, Ruth Webb, Andy Webb, Tony Brinsden, Jill Chatwin, John Lewis-Tunster, Madeline Cole
Apologies
Wendy Jones, Arwyn Owen, Ann Newman
Roy, Sue and Madeline had presented Roy and Eileen Deverell with some wine and a brass plaque engraved with a picture of the Village Hall and words of thanks for Roy’s hard work and support over the past 25 years. Their son has thanked us on their behalf because, at the moment, Roy and Eileen do not yet have a telephone/internet line in their new home in Weymouth.
The minutes of the last meeting were read and confirmed.
Matters arising:
Church closure – As yet, there was nothing more to report. There may be more information after the Annual Vestry Meeting for Crunwere on 29th April. Crunwere’s quota (up to December 2009) is just under £2900. Crunwere currently owes £185 to each of the other two parishes in the benefice.
100 Club – The figures for the 2nd and 3rd prizes for the final draw for 2008/9 were £18 (Judith Lloyd, No. 34) and £15 (Richard Tunster, No. 41). The 100 Club raised £636 of which £318 can now be transferred into the Village Hall account. Currently, 36/53 members pay by standing order and John is trying to get as many people as possible to do this, or to pay by cheque.
Village website – The site has now had more than 12000 hits. Bancyfelin have asked Jonathan Roberts to update their village website and want it to look just like ours. Jonathan will ensure that it does not look exactly the same!
Internet – Our one-year contract with BT has now finished. BT said that our quarterly rental/internet package could now be reduced from £98 to £84.45 but this is still too high for the use that is made of it so it was agreed that the contract should now be cancelled. If and when we want to re-connect, there may well be a better deal available.
Car park fence – The replacement fence/wall needs to be lower in order to improve visibility when driving out of the car park. Alex Allison from Pembrokeshire County Council will visit the site to see if we could get a grant for the replacement wall/fence under the Community Enhancement Scheme so we need to get costings for this. The project could also include some landscaping and possibly an information board, explaining the history of the village. Members were asked to suggest ideas at the next meeting.
Kitchen alterations –PAVS has awarded us a grant for the alterations, to be spent within 12 months. It was agreed that we should accept the quote submitted by the Griffiths’ and dated 22nd April 2008. Sue will check that this price still stands. We could perhaps apply next year for a grant to upgrade the kitchen units.
Financial situation – The balance in the Alliance and Leicester and HSBC accounts were as stated in the minutes of the meeting for 2nd March 2009. Andy has the appropriate documents from HSBC so that he can become a signatory on the account and once this has happened, he will start to receive regular bank statements. The interest on a deposit account at HSBC would be 0.16% compared with 0.65% which is being paid currently on our Alliance and Leicester account, so it was agreed that we should continue with this.
Village newsletter – The deadline for contributions for the next issue is 15th April but Ruth Roberts will extend this to the end of April if the Reverend Geach thinks that there will be anything to report on the Church after the Annual Vestry Meeting for Crunwere (29th April).
Electrical work and window repairs – No progress.
Hall tables – Ruth Webb and Andy had visited Red Roses Hall to look at their folding tables. These are 6ft x 2ft 6ins but have heavy MDF tops and the folding legs are also heavy (steel). It was agreed that we should research the cost of much lighter weight tables such as those with plastic tops and aluminium folding legs. Tony will fin d out how much the Consortium charges and Ruth Webb will contact John Long (Llanelli), the company who supplied the tables for Red Roses Hall.
Hall charges – There are big differences in both the rates and the ways in which village halls in the area implement their charges. After obtaining information from Tavernspite, Penally, Red Roses and Amroth Halls, it was agreed that our new rental charges should be as follows. The old figures are in brackets.
|
Main Hall |
Morning or Afternoon |
£12 (£10) |
|
Main Hall |
Evening |
£15* (£12) |
|
Main Hall |
All Day |
£25 (£20) |
|
|
|
|
|
Main Hall & Conference Rooms |
Morning or Afternoon |
£20 (£18) |
|
Main Hall & Conference Rooms |
Evening |
£25 (£20) |
|
Main Hall & Conference Rooms |
All Day |
£40 (£30) |
|
|
|
|
|
Conference Room 1 |
Morning or Afternoon |
£8** (£6) |
|
Conference Room 1 |
Evening |
£8 (£6) |
|
Conference Room 1 |
All Day |
£14 (£12) |
|
|
|
|
|
Conference Room 2 |
Morning or Afternoon |
£8 (£6) |
|
Conference Room 2 |
Evening |
£8 (£6) |
|
Conference Room 2 |
All Day |
£14 (£12) |
|
|
|
|
|
Conference Rooms 1 & 2 |
Morning or Afternoon |
£15 (£10) |
|
Conference Rooms 1 & 2 |
Evening |
£14 (£12) |
|
Conference Rooms 1 & 2 |
All Day |
£20 (£15) |
|
|
|
|
|
Children's Parties |
Duration |
£20 (£15) |
* Charges for bowls clubs will remain at £12.
** Charge for Mothers’ Union will remain at £6
In 2005, the Hall running costs were about £30/week and in 2008, because of increased energy costs, they were £63/week. We should investigate alternative electricity suppliers.
Forthcoming events
Mothers’ Union – 23rd May, 3 pm. Fund-raising event for “Send a Cow”.
Members were asked to think of ideas for autumn events by the next meeting.
Correspondence
1) Craft Classes – These will continue for the Summer Term (8 weeks).
2) Non-domestic rate relief – The Hall is still zero rated.
3) Local Development Plan – Views on this are being sought in a public consultation between 25th March and 6th May 2009.
4) Planed – Planed will be holding a nature day at Stackpole on Saturday 25th April 2009.
Any other business
Nerys Evans AM - She held a surgery in the Hall between 6 pm and 7 pm on Thursday 19th March.
Clothing bank – A request has been made for there to be a clothing bank in Llanteg. One suggestion was that it should be located in the Hall car park. There was general agreement that this is unsuitable for several reasons. It is too small to accommodate anything more than the current paper bank, the overhead lines present problems for lorries when loading or unloading large containers, and concerns were expressed about more heavy lorry movements over the septic tank which is under the car park. Tony has suggested the Folly Cross and will arrange a meeting with Paul Watkins at the Folly Cross.
Possible change of day for the Badgers Bowls Club – Hazel asked if it would be possible, in principle, to use the Hall on Wednesday evenings in the summer and Tuesdays and Fridays in the autumn and winter. She will consult with the club members and will report back.
NEXT MEETING: WEDNESDAY 13TH MAY 2009 AT 7.30 PM IN THE MAIN HALL
Report of Meeting held on 2nd March 2009
Roy James began the meeting by thanking Roy Deverell, who has been a member of the Committee for the past 25 years, for all his hard work and support. Members of the Committee wished him and Eileen well for their imminent house move. Roy James also welcomed Andy as the new treasurer. .
100 Club –The figures for the 2nd and 3rd prizes in the final draw for 2008/9 are not yet available.
Village website – Ruth Roberts has had a problem with individuals attempting to put obscene material on to the message board using unauthorised code names. This problem has now been solved; from now on, no new member will be able to access the message board unless they have e-mailed Ruth first.
Internet –as so seldom used and because of the cost it was agreed that we withdraw both facilities (phoneline and broadband), subject to contractual details. Both could be reinstated if and when computer classes start again.
Car park fence – The Trunk Roads Agency have said that the fence is the Committee’s responsibility. Sue will contact Pembrokeshire County Council about the possibility of a grant to provide a crash barrier to replace the current rotten fence. This would provide better protection and visibility than the fence.
Kitchen alterations –PAVS will make a decision by the 19th March regarding our application for a grant for kitchen alterations and Pembrokeshire County Council will also be approached about the possibility of a grant.
Village newsletter – Contributions for the next issue are coming in. The deadline for these is 15th April. Ruth Roberts is contacting existing and potential advertisers for this issue.
Hall tables –Amroth Parish Hall and various other local halls have folding tables with aluminium legs. Members will try to find out where these were purchased.
Rental Charges - Amroth Parish Hall’s charges are a little higher than ours. When we know how much Red Roses and Tavernspite Hall charge we will increase ours to bring them in line with the other Halls. It should be possible to revise the charges before the Badgers Bowls Club AGM at the end of April.
Carpet cleaning – The carpet in the main Hall has now been cleaned.
Request for chairs for Tenby Choir – Tenby Choir has a refurbished room for which they need about 30 chairs. Calvin Williams, a member of the Choir, has asked if we have any surplus chairs and, if so, would we consider giving them to the Choir in exchange for the Choir performing a concert in the Hall free of charge. The Hall is licensed to hold 150 people and we have a total of just over 130 chairs so if we decide to hold a concert or other large fund raising event in the future, we might well need them all. It was decided that Tenby Choir be thanked for their kind offer but, unfortunately, it would not be in the interests of the Hall to accept it. However, it was agreed that we should ask Tenby Choir how much they would charge to perform in the Hall (not involving chairs!), perhaps later this year.
NEXT MEETING: MONDAY 6TH APRIL 2009 AT 7.30 PM
ANNUAL GENERAL MEETING
MONDAY 26TH JANUARY 2009
Treasurer’s Report
Wendy Jones had produced a Statement of Accounts for the year ending 31st October 2008.
Rental - The Village Hall rental showed a significant increase on that for last year. We must continue to promote the hiring out of the Hall to ensure that this trend continues. Wendy said that it is encouraging that the Hall is being used as a major meeting place for people both from Llanteg and elsewhere, for various groups and organisations and for private functions.
Donations -We have had donations of £20 this year: £15 from the Badgers Short Mat Bowls Club towards our Senior Citizens’ Christmas Party and £5 for the hire of some drinking glasses.
Expenses – There has been a small increase in our general overall costs this year.
100 Club – This has now been running for 5½ years and John Lewis-Tunster deals with all the monies and administration. This year, £278.00 has been transferred to the Village Hall account compared with £210.10 last year. Wendy congratulated all who had won during the past year.
BT Telephone and Broadband – We received a grant for £180 from BT in May 2007 and have paid £497.56 in this financial year for the telephone rental and broadband connection. These facilities were used for the Pembrokeshire County Council computer classes which were held in the Hall and for which we received an income of £300 during this financial year.
Hall Activities – This financial year, the celebrations for the 60th Anniversary of the Village Hall and the Senior Citizens’ Christmas Party were enjoyed by all. The aim was to give something back to the people of Llanteg and the surrounding areas. We did not intend to make a profit and felt that we had enough funds to thank people, young and old.
Newsletters – Wendy thanked Ruth Roberts for the newsletters that are compiled and printed so professionally. These have contributed towards the continued use of the Hall and have made people more aware of the services and amenities available in the community and beyond. Printing the newsletters this year cost £247. We received £95 from advertising, so the net cost to us was £152.
Wendy said what a pleasure it was to see the Hall in its present state, newly decorated and with new tables and chairs and being used by so many and varied groups. She hoped that the Hall will continue to go from strength to strength. Wendy felt that she should step down as Treasurer but is very willing to help the new Treasurer in any way that she can. She would also like to remain on the Committee. Finally, she said that she would like to put on record that it has been a great pleasure and privilege to serve the Hall for the past 14 years.
100 Club Report
John Lewis-Tunster presented his report. There are now 50 members in the Club. If they all renew their membership, this will bring in £600. John stated that he will be standing down from running the 100 Club after April 2009 but will continue to support the Hall and will attend Committee meetings when he can.
Chairman’s Report
Roy began by wishing Roy Deverell a Happy Birthday for today.
He thanked our Treasurer for her report and all her hard work over the past 14 years and thanks were expressed to Sue for all the hard work that she does as Secretary. It has been particularly difficult for her this year, negotiating to ensure that the many different users of the Hall were accommodated appropriately.
In addition, Roy thanked Ruth Webb as the Minutes Secretary and Ruth Roberts, our Publicity Officer, for all her fine work and good ideas. The exceptional work that she has put into the village website and newsletter has made them an inspiration to other communities and she has given advice to others on how to set these up for themselves.
Roy then thanked John Lewis-Tunster for his report on the 100 Club and for ensuring that this important source of income continues to flourish. As John will no longer be running the 100 Club after April, Roy thanked him for all his past efforts and hoped that he will remain on the Committee.
The Treasurer’s Report showed that we have had a good year, with income up on the previous year. Val Rushton’s rental has provided a lot of money for the Hall but she will soon be moving to Carmarthen and will then use the Hall for only two sessions per week. Costs have risen, especially for fuel oil and electricity, and our charges have remained unchanged for some years, so perhaps we should review them at our next Committee Meeting. We will have to consider the rental prices of neighbouring village halls such as Red Roses and Amroth because we neither want to lose customers nor enter into a price war. We must continue to promote the use of the Hall in order to finance the improvements that we wish to make to the structure and facilities. These will make the Hall more attractive to a wider audience.
As a committee we have to be much more aware of legislation than in the past and this is an ever-increasing part of the Secretary’s work. We must assess the risks as best we can and cover them accordingly.
The Drop-In sessions started in January 2008 and were well-supported at first but then tailed off towards the end of the year. The Senior Citizens’ Christmas Party was also less well-attended this year, so perhaps the format of both activities needs to be changed.
The Hall has been used for many different activities this year including craft courses, Community Council meetings, local authority elections, a planning appeal tribunal, Irish dancing classes and band practice (Goths), each of which brought their own particular challenges. However, the Hall could not survive without reliable and faithful support and Roy thanked the Llanteg and Badgers Short Mat Bowls Clubs, the History Society and Mothers’ Union for their continuing support.
Sadly, Church services will no longer be held in the Hall due to a decline in the congregation numbers, but the Hall will always be available if the Church wishes to use it in the future.
Roy finished by expressed his appreciation for all the Committee’s efforts over the past year.
Election of Committee
The following Officers were elected:
Chairman – Roy James
Secretary – Sue James
Treasurer – to be appointed
Ruth Roberts agreed to continue as Publicity Officer, running the village website and compiling the Newsletter.
Ruth Webb agreed to continue as Minutes Secretary.
Committee Meeting - 26th January 2009
Church closure – The Church in Wales has not yet decided what to do with the Church. The Parochial Church Council (PCC) has decided that the Sunday services will no longer be held in Llanteg Village Hall because they were not very well attended. The Monday morning prayer will continue to be held at 9am at least until Easter. A letter has been sent to the Bishop, requesting that the PCC in Begelly take over the maintenance of the churchyard as, without a church, we will not have a PCC in our own right. Some of the Begelly Mothers’ Union members have already joined Llanteg at the Hall and they are hoping that they can continue to meet in Llanteg.
100 Club –There are now 50 members. The winners of the December 2008 draw were: Rila Bonnet (No. 39) £25, Charlotte Furneaux (No. 52) £15 and Judith Lloyd (No. 34) £10. The 5th and 6th draws for 2008/9 were carried out and the winners were: 5th Draw – Rob Chatwin (No. 66) £25, Badgers Short Mat Bowls (No. 90) £15 and Eirwen Davies (No. 17) £10; 6th Draw – Stephen Vale (No. 35) £25, Judith Lloyd (No. 34) amount to be decided and Richard Tunster (No. 41) amount to be decided.
Village website – From 2008, we have had to pay for our own website hosting as Jonathan Roberts no longer had his own site to run it from. The name rental for three years was about £18, plus £58 for two years of web hosting. However, we were able to get the hosting for half price (just over £28) as we are a registered charity. Hence, we now have our charity number prominently shown on the website. The cost works out at about £1.70/month. The site gets plenty of visitors. The Amroth Newsletter is on there and that alone has had 75 views. The website is usually updated a few times a week and the only time it was unavailable was when we changed servers.
Internet –The phone line/internet link currently costs £98/quarter which we cannot really afford. Our one-year contract with BT has now finished so we must see if we can get a cheaper phone rental/internet package. There are no computer classes now, so we need find out how much use is being made of the facility. John has put a new computer desk in the room and has disposed of the old printers.
Car park fence – It was suggested that this could be replaced with a crash barrier. Sue will investigate the possibility of getting a grant for this and, at the next Amroth Community Council meeting, Madeline will ask if it might be possible for them to help to fund this. Tony felt that the Community Council would probably be unable to help as this comes under the Trunk Roads.
Kitchen alterations – Sue has received the revised quotation and will apply to the Pembrokeshire Impact Fund for the maximum grant and it may also be possible to obtain a grant from Pembrokeshire County Council.
Village newsletter – We almost covered our costs in 2008 as we had £115 from advertising and a donation of £100 from Amroth Community Council, leaving us to pay the balance of about £30.
Forthcoming events
Carol service and other Christmas events –This year’s carol service was very well supported and it was good to see so many children there. Various possibilities were suggested for next Christmas. These included possibly combining a carol service, a senior citizens’ tea and the launch of the History Society’s new book. Members were asked to think of ideas by the next meeting.
Other Hall events – The problem of encouraging people to come to events in the Hall was discussed. The Drop-In sessions may be tried again and ideas such as a film club were suggested.
Any other business
Hall tables – We had a donation of £15 for some of the very old Hall tables and chairs and the rest went to Frame. The present Hall tables are very heavy and difficult to move. Ruth Webb had some information on folding tables and asked if it might be possible to get a grant to buy about 10 folding tables to replace some of the existing ones. These would be lighter and easier to lift. Madeline and Tony will find out what types of tables have been bought for the new Amroth Parish Hall.
Back room – This was opened up as an extra meeting room last summer. After the necessary electrical work has been carried out, perhaps we could repaint it.
NEXT MEETING: MONDAY 2ND MARCH 2009, 7.30 PM
Open House Afternoon at Village Hall
Commenced 11th January 2008 -2.30-4pm
Last held in November 2008 - discontinued due to lack of support
We have been thinking of providing a venue for locals to have a get-together and a chat over a cuppa and the Committee were wondering if anyone was interested in hosting regular (possibly monthly) open-house events at the Hall as a meeting place and get to know you afternoons?
The tea/coffee/biscuits would be provided by the Hall Committee so all you would have to do is come along and make your brew and have a chat. These would be informal ‘drop in’ sessions.
If people wish to support them then they could be improved upon and expanded. As with everything, if people do not join in it will not work – so why not use these sessions as a venue to get to know some more locals!
(If there is a demand for specialised afternoons (knitting, games etc) – just let us know.)
The first one was held on Friday 11th January at 2.30pm and we were delighted to have ten people present - especially as the weather had been so bad and there was so much illness around.
The time and day seemed to suit everyone so the next get-together was arranged for Friday 8th February. This time we were up to 18 people so we must be doing something right!
In March the Open House was on Friday 7th and was a special St David's Day event with a free bowl of cawl for everyone. The cawl was kindly provided by Audrey James and Ruth Webb, with the Hall being brightly decorated with daffodils and flags by Sue James.
We were a slightly smaller group this time - due to others having commitments, but everyone enjoyed a good chat.
In April we met on 4th. Seven of us gathered for a chat and later on some looked at the Village Website and the photographs of Crunwere Church and Audrey & Ronnie Glanville's Diamond Anniversary party.
On May 3rd we were seven people - on a glorious sunny day. The first print of the Summer Newsletter was shown and different covers looked at for future issues.
We had no Open House in June owing to the 60th B.B.Q. at the Hall.
On 4th July we had a good get-together - and also welcomed Tony Brinsden who popped in as well.
No Open House in August but the Ludchurch show was in the Hall on 1st so people could call in there instead!
September 5th saw only a few people turn up.
October 3rd - again we only had four people - if this is not better supported it might have to finish.
November 7th - only Sue and Winifred attended - this was a worthwhile idea but as it is so poorly supported we cannot justify continuing it next year.
Llanteg Hall - Diamond Anniversary - 2008
Photographs at -
http://www.llanteg-village.co.uk/forums/viewtopic.php?f=6&t=95&sid=d467ba481932079d2346e40bccdb9529
Llanteg Hall held a family B.B.Q. to mark its 60th anniversary this year. Sunday 8th June was a gloriously hot day and we were delighted that well over 100 people dragged themselves away from the beach or their gardens to join us for a very friendly evening.
The B.B.Q. was done by Andrew Rees of Narberth and prepared by Geraint and Rebecca, with salads and puddings being provided at the Hall by the Committee. We were entertained by the very fitting music of the Freewheelers - which was very evokative of the 1940s and also not too loud so as to prevent all the reminiscing that was going on. The Hall was decorated in 1940s fashion and there were some displays of events held at the Hall and the renovations that have taken place over the years.
It was good to see families present who have been connected with the Hall since it first opened with a grand dance on 14th January 1948 and also past Llanteg W.I. members returning to where they had spent so many hours practicing for their concerts and dramas.
A raffle was held, which, along with 'normal' prizes, also had novelty items included which replicated the items from the original 1948 raffle which had been:- Goose, Rhode Island Red Cockerel, Pair of Laying Ducks, One Guinea, Dressed Chicken, 2 Pairs of Rabbits (which had been given by Geoffrey James) and 50 Cigarettes.
Chairman of Amroth Community Council, Councillor John James, gave a brief address on the many varied activities that had taken place in the Hall over its 60 year history and also highlighted the fact that the Hall is now probably used more than ever and is the focal point of the village - and long may it continue.
Report of Meeting held on 5th December 2008
Church closure – An application to close the Church has been made but is currently on hold because of the change of Bishop. All the Church items which are being stored in the Hall are the property of the Church in Wales. Decisions will have to be made as to which items should remain here and which should be given to other churches.
100 Club – The results of the most recent draws will be given at the next meeting.
Village Website – Ruth Roberts has paid £57.18 for the website to be hosted, which includes payment for the domain for three years and the site for two years.
Internet – This is working well. At some point, we will need to dispose of the old computers which are no longer used/usable.
Car Park Fence – Much of this needs to be replaced. It was agreed that we should probably have a lower fence in order to improve visibility on to the A477 from both entrances to the Hall car park and from the access road to The Downs and Hillcrest. It was suggested that Amroth Community Council be approached about the possibility of help to fund the work. Madeline agreed to raise this at the next Community Council meeting.
Kitchen Alterations – Sue is currently waiting for the revised quotations. In the meantime, she will apply to the Pembrokeshire Impact Fund for a grant.
Financial Situation – Wendy Jones was unable to attend this meeting but all the figures will be available for the AGM.
60th Anniversary of the Village Hall – Roy James thanked everyone who was involved in making this a very successful event which was enjoyed by all the many people who came.
Village Newsletter – It was agreed that two issues per year is enough, given the work load involved in producing it and that Ruth Roberts also puts lots of information in the papers and on to the website. We are grateful to Amroth Community Council for contributing £100 towards the cost of producing the Newsletter.
Forthcoming events in the Hall
Carol Service –Sunday 7th December, 3 pm. This will have the same format as last year and will be led by Rev. Sarah Geach. Kevin Phelps and the children of Tavernspite School have been invited to attend and information has also been sent to Stepaside School. Tea, coffee and mince pies will be served afterwards.
Senior Citizens’ Party – Saturday 13th December, 3 pm. We will set up the Hall on Saturday morning (10 am).
Entertainment: Versatile Duo will provide musical entertainment and Roy Deverell and John will do the Bingo together. Ruth Roberts has done the cards and Bingo tickets. Donations of raffle prizes will be welcome.
Lifts: John will give a lift to anyone who needs one.
Craft Classes – Tuesdays, 10-12 noon and 1-3 pm. These free classes have been organised by Mabel Roach through Pembrokeshire College and have been very well attended. They will continue after Christmas. The organisers pay £20/day for hiring the Hall and Sue will write a letter of thanks.
Community IT Learning –We have now had our three-year allocation of computer classes so they have finished for the time being. They may resume in a year or two’s time if new people want to do them.
Drop-Ins –These have not been very well attended of late, so it was decided to wait until the spring before holding any more.
Llanteg Short Mat Bowls Club – They have complained that the water in the Hall often has a “chemical” taste; other people have also mentioned this in the past. Roy James will ask Dŵr Cymru to investigate.
Summerhill’s New Parish Hall – This is nearing completion and will be known as Amroth Parish Hall. It will be officially opened in January or February 2009.
Amroth’s Newsletter – The first issue of their Newsletter has now been distributed.
Report of Meeting held on 28th April 2008
100 Club – 47 people have renewed their membership from last year and there are 10 new members. The next draw will be either at the Drop-In on 2nd May or at the History Society meeting on 19th May. The prizes will remain at £25, £15 and £10 for the first two draws at least. The proceeds of the 100 Club for the year 2007/08 were divided 50/50 between prize money and the Village Hall. As a result, £278 has been paid into the Hall account.
Village Website –So far, the website has had about 11,000 hits. Jonathan Roberts is giving up his website so in July, our website will be hosted on to a different site. This will cost about £18. Ruth Roberts has found a way to put the Village Newsletter on the website and intends to have the latest two issues on there at any one time.
Car Park Fence – This was put up by the Trunk Roads Agency because they had purchased part of the land. However, maintenance of the fence is the responsibility of the Hall.
Kitchen Alterations – Suggested a modified kitchen layout. The existing door from the main room into the kitchen could be moved further down in the direction of the stage. This would make the serving hatch smaller but it would prevent this door from clashing with the new one coming into the kitchen from the corridor, and would also give us more working space in the kitchen. It was agreed that this modified design would be a big improvement. We need to have three quotations for any work done in the Hall.
Kitchen units would be more hygienic and more convenient to use than the metal cabinets which are in the kitchen at present. The cost of new units will be included when we apply for a grant towards the kitchen improvements. Sue will obtain information about possible grants from PAVS and from the Awards for All Scheme. Tony will contact the Regeneration Unit in Pembrokeshire County Council to see if they can help.
Financial Situation –. £110 has been received for Newsletter advertisements, with £15 still to come.
60th Anniversary of the Village Hall – it was decided that the barbecue should be held from 6-9 pm on Sunday 8th June.
Tickets – The design was decided upon. Tickets will cost £2 per head (all ages) and will include one burger or hot dog etc, together with salads, sweets, tea and coffee. Tickets will be sold in advance to give us an idea of the numbers, and will be taken round with the Newsletters.
Raffle – Ruth Roberts has a copy of the original raffle prize list from the opening party held at the Hall in 1948, and these ideas will be used as a basis for our raffle.
Ruth will put up a display in the Hall of 1940s advertisements, ration books etc.
Village Newsletter – This is now finished and will be taken to the printers on 2nd May after the name of our newly elected County Councillor has been added.
Polling Station in the Hall – All the equipment has been delivered for the elections on 1st May. The Council will pay £60 for hiring the Hall for the day and will pay Sue £24.91 to open the Hall early in the morning and to close it after voting has finished at 10 pm.
Letter received from Llanteg Short Mats Bowls Club – This referred to Hall booking arrangements which were discussed at the Village Hall Committee meeting on 28th January and which were listed in the minutes of that meeting.
Report of Meeting held on 3rd March 2008
Church closure – A few more questionnaires have been handed in. Further discussions will be held between the Parochial Church Council (PCC) and the Reverend Geach at the Annual General Meeting of the PCC and the PCC meeting.
100 Club – The 100 Club account currently stands at £322. Before the final draw for the year 2007/08 is held, John will check with Wendy Jones, the Treasurer, as to how much money can go into it.
Village Website –This is working really well and has had 9,700 hits so far. Ruth Roberts is currently working out a way to put all the photographs from the Graveyard Survey on to the website so that people can use them to research their family histories.
Internet/BT Telephone Line – John has received 45 e-mails since the e-mail address was set up for Hall business. Sue and Roy James have kindly donated a wireless router to enable more than one person to use the internet at any one time. John will try to set this up. Ruth Roberts has put details on the website explaining how people can arrange to use the Hall computer.
Car Park Fence – Pembrokeshire County Council have said that this a Trunk Roads responsibility and the Council is currently chasing up the appropriate department.
Kitchen Alterations – Sue will contact PAVS about the possibility of getting a grant towards the cost of this work. The alterations would improve the Hall amenities by allowing direct access to the kitchen from all rooms in the Hall.
60th Anniversary of the Village Hall – Sue has contacted Andrew Rees about doing a barbecue for this. We would need to sell tickets for this to give us an idea of the number of people likely to be there. The price of the tickets has yet to be decided.
Village Newsletter – Ruth Roberts intends to produce two Newsletters per year, one in mid-May and one in mid-November. The cut-off dates for contributions would be mid-April and mid-October.
Friday Afternoon Drop-In – The session held on 8th February was very well-attended – 18 people spent a very enjoyable afternoon.
Community Newsletter Workshop – Planed has been asked to do this workshop because Amroth are starting up a Community Newsletter. It will be held on Monday 14th April.
Because Summerhill Parish Hall is being refurbished, Llanteg Village Hall is to be used as a Polling Station for the County Council and Community Council elections to be held on Thursday 1st May.
Community Council Meetings – Val Rushton (Lighter Life) has agreed that, after May, she will not hold any classes on the Thursday nights on which the Community Council hold their meetings.
Report of Meeting held on 28th January 2008
B.T.Conmputer - Members were pleased that the B.T. computer was finally on-line and available for people to use. This would be free for this year as it was covered by the grant - but would be reviewed afterwards.
Church Questionnaires - there seemed to have been a very poor reponse to all the questionnaires sent out with the last Village Newsletter.
Hall Fence - the state and position of the fence was discussed.
60th Anniversay - the actual date of the Hall opening was 14th January 1948 but members felt it was more appropriate to hold a celebration during the summer months - possibly a B.B.Q. with a 'Through The Ages' disco.
Village Newsletter – The next one will probably be distributed in May. Perhaps recipients who have an e-mail address would be prepared to receive theirs by e-mail.
Senior Citizens’ Christmas Party – This was held on 8th December and was a success as always. It was well-organised, well-attended and enjoyed by all. It was good to see some new people there who had not come before.
Sue read out a letter from Audrey and Ronnie Glanville in which they thanked us all for the party in the Hall and for providing transport.
Friday Afternoon Drop-In – The first session, held on 11th January, was attended by 10 people who enjoyed it very much. The next one will be on 8th February and hopefully, more people will come next time. The March Drop-In will be on 7th March and because it falls near St David’s Day, it was suggested that we could serve cawl.
Internet Access at Hall from 23rd January 2008
Well, after many hours of work behind the scenes Sue James has finally managed to get our BT computer connected to the internet! Not as easy as it sounds because we first needed a new phone line. And Sue spent many fruitless hours on hold on so called 'helplines'.
Anyway, hopefully that is all behind us now and computer class pupils, committee members, plus anyone else from the community, will all be able to make use of it.
The computer is available on History meeting nights, Open House afternoons and also if you contact Sue (831468), Ruth (831298) or John (831395).
Senior Citizen's Christmas Party - 2007
8th December - 3pm
Despite dreadful weather we had a decent turnout in the afternoon party. We were sad that some regulars were unable to attend through illness (hope you'll all be feeling better soon) but did have a few new faces to compensate. So thanks to all who braved the weather to attend plus all our regular Hall helpers who provided the food and cleared up afterwards. It was also lovely to see Rev'd Sarah Geach who had made time in her busy schedule to visit us.
Due to Roy Deverell's absence through illness John Lewis-Tunster called the bingo - with prizes being given for lines and houses. We had a lovely tea, with Christmas music being provided by Heather Willams and singing by Wyn Evans. After the bingo and the free raffle we sang a few carols - with Audrey James once again leading our singing - thanks very much. We hope you all had an enjoyable time - and look forward to seeing you all again next Christmas - plus in-between at other functions of course!
To view some photos of the afternoon go to our Message Board:-
http://www.llanteg-village.co.uk/forums/viewtopic.php?f=6&t=124&sid=f51547e13660c30a232539d26dabd03c
A.G.M. - 19th November 2007
The telephone line is now connected to the computer room (for our B.T.Computer) but we still have to apply for internet boardband.
The committee was re-elected but John Lewis-Tunster resigned as Vice-Chairman as he thought it may also be a conflict of interest with him also being Church Secretary.
The election of another Vice-Chairman was deferred till our next meeting.
Wendy Jones was thanked for her excellent book-keeping, Ruth Webb for her Minute taking and Sue James for her very time-consuming job of Secretary. Votes of thanks were given to both Wendy Jackson (for her years of work as Newsletter Compiler) and to John Lewis-Tunster for his Vice-Chairman duties.
It was suggested that as St David's Day 2008 falls on a Saturday we may organise an event in the Hall - possibly a Cawl Lunch.
We will also be discussing our 60th Anniversay 2008 at a later meeting.
Sue handed out the Winter Newsletters for delivery.
New Computer for Hall
Members of Hall Committee with the new BT Community Connections computer, June 4th 2007.
Roy James, Jill Chatwin, Hazel Wadey, Roy Deverell, John Lewis-Tunster, Madelaine Cole, Sue James and Ruth Webb.
Internet access will be provided soon once we get the phone line in.
(This was reported, with the above photograph, in the Western Telegraph on 27th June 2007 and the Tenby Observer on 29th June 2007.)
New Hall Sign
At last we have our new Hall sign.
Definitely large enough to catch people's eyes.
Llanteg News - Website Launched
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From the Tenby Observer:-
LLANTEG NEWS
Llanteg Website: Jonathan Roberts of JMR Computers, has kindly re-designed and relaunched the Llanteg Village website. This site contains information on hall charges and bookings, group contacts, church services, bowls, history, Mothers’ Union, 100 Club, Community Association, to name just a few. There is also a message board for you to leave comments, birthday wishes or questions. Administered by members of the hall committee, it is hoped that the site will prove a very useful asset for the village and be the first port of call for anyone wanting to find out about Llanteg. Known simply as www.llanteg.co.uk, the site is now ‘live’, so please pay a visit and leave your comments and suggestions.
Copyright Tindle Newspapers Ltd 22 June 07
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